Best Practices: Routine Meets teamecho

Making teamecho part of everyday work isn’t always easy. Here, we show you how teamecho customers have successfully managed it.

Different approaches are suitable depending on the survey interval to establish routines. We’ve gathered best practices for the most commonly chosen teamecho intervals:

1. Biweekly: Quick reactions and continuous team engagement
2. Monthly surveys: Regular adjustments for a flexible workflow
3. Quarterly: Strategic feedback sessions
4. Annually: Review and outlook

1. Biweekly: Quick Reactions and Continuous Team Engagement

A biweekly routine is ideal for gathering continuous feedback from your team. This provides a constant pulse on team morale, allowing you to respond early to challenges or suggestions for improvement.

• Start: Set day, e.g., every second Monday.
• Duration: The survey remains open for one week.
• Reminder: If the response rate is low, the teamecho admin group sends an email after three days.
• Result analysis: The team leader reviews the results the following Monday.
• Team meeting: Results are discussed in the regular meeting, and small measures are implemented immediately.

Real-life example:
"The biweekly feedback interval allows us to regularly gauge team morale and respond quickly to issues. It's particularly useful when leaders work closely with the results to make short-term adjustments.
The short intervals ensure that we stay closely connected to the team, and the feedback is discussed directly in the meetings. Smaller issues can be addressed immediately, and the team quickly sees their input being implemented. Fast responses are provided directly via teamecho, while everyone stays informed via email and the intranet. Regular reviews help to incorporate dynamic adjustments."

2. Monthly Surveys: Regular Adjustments for a Flexible Workflow

Monthly routines offer the opportunity to regularly assess moods and respond to team dynamics promptly. These intervals help foster continuous improvements in everyday work.

• Start: First Monday of the month.
• Duration: The survey remains open for two weeks.
• Reminder: The teamecho admin group sends a reminder after one week.
• Result analysis: Team leaders analyze the results within two days.
• Presentation: At the end of the month in a team meeting, followed by management meetings the next week.

Real-life example:
"With monthly feedback, we maintain a stable rhythm that helps us regularly identify issues and make quick adjustments. This interval provides enough time to delve into trends without losing flexibility in the workflow.
The results are directly incorporated into our monthly team and management meetings, allowing us to work on suggested improvements in a targeted way. Routine reviews ensure that we recognize current challenges in real time and drive forward solutions. Actions and progress are clearly communicated via teamecho, while key updates are presented in management meetings and our intranet."

3. Quarterly: Strategic Feedback Sessions

Quarterly routines are excellent for conducting targeted, in-depth feedback sessions on strategic topics. These intervals allow you to evaluate the results of longer-term initiatives or projects and make adjustments if necessary.

• Start: First Monday of each quarter.
• Duration: The survey remains open for two, sometimes three weeks, depending on the response rate. The teamecho admin group sends reminders.
• Result analysis: Team leaders and the steering group analyze the results one week after the survey closes.
• Presentation: The team leader presents the results in the team meeting, and the steering group reports to management.

Real-life example:
"Quarterly feedback gives us enough time for analysis and regular insights into team morale.
After the management meetings, we create a report for the management team that highlights the key figures and actions.
Measures are communicated via email and the intranet, and quick solutions are answered directly through teamecho. In our town hall meetings, we inform the team about progress and next steps to keep everyone up to date."

4. Annually: Review and Outlook

An annual routine with teamecho is ideal for gathering comprehensive feedback on long-term developments in the company. These surveys allow for in-depth analysis and serve as a perfect starting point for strategic decisions for the upcoming year.

• Start: Every year in December.
• Duration: The survey remains open for four weeks.
• Result analysis: In January with the steering group and leadership team.
• Presentation: In February, results and actions are presented at the all-hands meeting.

Real-life example:
"The annual feedback gives us the opportunity to deeply analyze the past twelve months. It’s ideal for conducting strategic reviews and planning major changes for the coming year.
This interval allows us to reflect on major developments in the company and derive long-term goals from them. After the year-end feedback, a thorough evaluation takes place, which we summarize in our year-end report and share with management. Based on the results, we set long-term actions that are communicated through teamecho and in our large staff meetings. We place great importance on transparently presenting the long-term goals and team successes. Regular milestones ensure that implementation is clearly structured."

Conclusion: Commitment through Clear Schedules

Fixed dates for surveys, analyses, and meetings create transparency and commitment. Your team always knows when to expect results and what actions will follow. 🤓